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Corporate

TrackFile can help businesses to reduce the number of files lost and increase the speed of locating a file required for processing. It allows check in, check out of files and will also enable work flow based file processing.This application is a file entry and tracking system that eliminates the requirement for the generation of paper documents, reduces the operational costs and requirements to physically tracking files between Admin and Disbursing sites, and increases production time. Properly tracked documents provide cost savings in terms of reduced effort to locate a file, redo or rewrite a document and also prevent lost files.

TrackFile helps reduce the occurrence of lost files, and provides a centralized repository where files can be tracked instantaneously enterprise wide. All the departments and sections with in the enterprise will have access to this system. Advantages of file tracking can be realized for organizations with lot of customer file tracking needs and government sectors. The application also allows enterprises to adhere to government standards for file archival and enabled quick peek at the scanned content by just scanning the file or searching for it using the built in power search capabilities.

TrackFile Features

Track files and physical documents
Quick RFID scan allows to browse scanned contents of file quickly
Allows check in check out by users
Keeps track of check out period and delays
Maintains audit trail of events on file
Allows maintaining status of file (In process, complete etc)
Allows searching for file from group of file by handheld scanner

Workflow Management

Manages business work flow of physical documents
Business rules engine allows administration to create process of different type of documents
Streamline processes and reduce cost incurred due to inefficient processes
Business intelligence to remove bottlenecks
Custom fields to track documents in any industry verticals
Security and access to document properties for authorized personnel only

TrackFile gives a simple solution to manage the shelves as well as racks which can be created along with useful information like creating 'n' number of user defined shelfs in a rack. In this Application, a shelf or a rack can be created along with useful information like shelf Name, shelf Code, Passive RFID, Barcode or Rack Name, Rack Code, Passive RFID and Barcode. Multiple shelfs can be added in a rack.

RFID is the right technology of choice to implement file tracking. No line of sight required as detection can go through the file. File Information such as current location of the file, date & time when the file is loaned/borrowed along with the status can be tracked using TrackFile by its RFID unique number.

RFID technology enables a break-through revolution in tracking files. It is especially beneficial in those environments where the files are of high value to the organization, and the temporary or permanent loss of a file would have significant negative impact.

An RFID file tracking system saves time and money by drastically reducing:

The financial and legal impact associated with losing documents
Eliminate manual searches for files
Streamline check-in and check-out
Perform file room or desk audits quickly
-Eliminate duplication of files
Improve productivity and reduces costs
Passively track files as staff walk around